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Information to be provided to RTA, if holding shares in physical forms
The Securities and Exchange Board of India (‘SEBI’) vide its circular dated 03rd November 2021 has made it mandatory for the shareholders holding securities in physical form to furnish PAN, KYC details and Nomination to the Registrar and Transfer Agent (‘RTA’) of the Company. In case of failure to provide required documents and details as per the aforesaid SEBI circular, all folios of such shareholders shall be frozen on or after 01st April 2023 by the RTA. Further SEBI vide its circular dated 14th December, 2021 has issued clarification with respect to its earlier circular dated 3rd November, 2021.
Click here for SEBI Circular no. SEBI/HO/MIRSD/MIRSD_RTAMB/P/CIR/2021/655 : SEBI Circular
Click here for SEBI Circular no. SEBI/HO/MIRSD/MIRSD_RTAMB/P/CIR/2021/687 : SEBI Circular
In view of the above, shareholders of the Company holding securities in physical form shall provide following documents/details to RTA:
  • PAN
  • Nomination (for all eligible folios) in Form No. SH-13 or submit declaration to ‘Opt-out’ in Form ISR-3. Any cancellation or change in nomination shall be provided in Form No. SH-14. Said forms can be downloaded from the link provided in table at sr no. 5 and 6 respectively.
  • Contact details including Postal address with PIN Code, Mobile Number, E-mail address.
  • Bank Account details including Bank name and branch, Bank account number, IFS code, Specimen signature
The above documents/details are to be provided in hard copy to Company’s RTA i.e. KFin Technologies Private Limited, Selenium Tower B, Plot No.31-32, Gachibowli, Financial District, Nanakramguda, Serilingampally, Hyderabad 500 032, Telangana, India or through electronic mode with e-signature through email at einward.ris@kfintech.com along with Name and folio numbers.
Further, SEBI vide its circular dated January 25, 2022, has mandated that listed companies shall issue the securities in dematerialized form only, in order to enhance ease of dealing in securities markets by investors, for transactions including Issue of duplicate securities certificate, claim from unclaimed suspense account, renewal / exchange of securities certificate, endorsement, sub-division / splitting of securities certificate, consolidation of securities certificates/folios, transmission and transposition of shares.
In view of the above, the securities holder/claimant shall submit duly filled up Form ISR-4 which can be downloaded on the link provided on below table at sr.no. 4 along with the documents / details specified in the SEBI Circular.
Click here for SEBI Circular No. SEBI/HO/MIRSD/MIRSD_RTAMB/P/CIR/2022/8: SEBI Circular
The shareholders can download the forms mentioned in SEBI circular as given below:
Sr. No. Form Purpose Download Form
1 Form ISR – 1 Request for Registering PAN, KYC details or changes/updations there of (only for securities held in physical form) Click Here
2 Form ISR – 2 Confirmation of Signature of securities holder by Banker Click Here
3 Form ISR – 3 Declaration for Opting-out of Nomination by holders of physical securities in Listed Companies Click Here
4 Form ISR – 4 Request for issue of Duplicate Certificate and other Service Requests Click Here
5 Form SH – 13 Nomination Form Click Here
6 Form SH – 14 Cancellation or Variation of Nomination Click Here
Master Circular for Online Resolution of Disputes in the Indian Securities Market: Click Here
Link to SMART ODR: Investor Login
Model Tripartite Agreement required under SEBI Circular No. SEBI/HO/MIRSD/MIRSD-PoD-1/P/CIR/2023/79 dated 25th May, 2023: Click Here
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